Reserve a Room

Reserve a Room

Meeting and study rooms are available to the public at all libraries except Butte Falls.

  • Medford meeting room rates: Adams Room  $9.00/hr. (40 max. capacity), Carpenter Room $8.00/hr. (35 max. capacity), Large Room $25.00/hr. (200 max. capacity). For the Medford Library meeting rooms please click here.
  • For all other locations please call each library branch for room rental rates and to make a reservation, or contact us by e-mail: meetings@jcls.org.

FAQs:

Is there a charge to use the room if we are a non-profit organization?

Community non-profit organizations may use library meeting rooms without charge if the event is free, no profit is being realized from the meeting, advertised, and open to the general public. A $100 security deposit is required from all organizations and may be kept on file for future use.

Is there free parking at the library?

Medford: Two- and three-hour free parking spaces are available in lots surrounding the library. Time limits are strictly enforced. For additional information visit the City of Medford Downtown Parking.
Ashland: Limited parking is available behind the library and on side streets.

What if I want to use the meeting rooms when the library is closed?

Library community meeting rooms may be rented for events to be held at hours when the library is closed. For meeting room access when the library is closed, you must pick up a key before your event.
Medford: A key card is required to enter the building and must be picked up the day prior to your event (or on Friday for a weekend event), at the Library Business Office during the hours of 8:00 a.m. to 5:00 p.m. Monday through Friday. The meeting room doors are on a timer and will unlock five minutes before your scheduled time of use.
All other branches: Pick up a key at the library on the last open library day prior to your event. Make arrangements with the branch location.

Who sets up the tables and chairs that I will need?

Individuals and organizations using library facilities are responsible for room setup and cleanup. Organizations not leaving the room as they find it may forfeit their $100 deposit.

May we have food in the rooms?

Food and beverages are permitted in meeting rooms, but alcoholic beverages are not allowed in or on library property unless prior written authorization has been obtained. Smoking is never allowed in or on library property.

How do I cancel my reservation?

You may cancel a reservation online using your confirmation number. Cancellations must be received 48 hours prior to your reservation time. The deposit on file may be retained for cancellations not received 48 hours prior to the reservation time.

In Medford you may cancel a reservation online using the link found in your e-mail confirmation or you can call 541-774-8679.
In other branches, you must call the library.

Medford Branch Library

MAKE A RESERVATION IN MEDFORD

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